CAREERS

Administrative Assistant, Asset Management

📁
Admin and Support Services
📅
87205 Requisition #

About Northern Trust:

Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

As a Northern Trust employee (Partner), you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve.

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you would benefit from adjustments for any part of the employment process, please inform the recruiter to discuss your individual requirements.

We strive to have a globally diverse workforce where engagement and inclusion drive business excellence. We believe in the power of collaborative partnerships and are proud to work with a number of organisations across EMEA who provide us with ongoing knowledge, education and insights to support our efforts. 

We monitor our progress by participating in market benchmarks which assess industry best practice and are delighted to have received a Silver Award from the Mind Workplace Wellbeing Index over two consecutive years, and a Gold Award from the UK Ministry of Defence Employer Recognition Scheme.


Business Unit Administrator
As a Business Unit Administrator, you will be supporting Northern Trust Asset Management’s Chief Operating Officer for International as well as the Head of EMEA and CEO of Northern Trust Global Investments Limited. 

Responsibilities include
Provide ongoing support for the Northern Trust Asset Management Executive team. Be part of a hardworking and collaborative team where you have the opportunity to be involved in many aspects of the business.  Desire to have strategic understanding and can handle non public confidential information.  

Duties include 

    Arranging for contract signatures, dealing with incoming emails/faxes/post, arranging couriers, maintaining filing systems, coordinating BAU desk moves on a quarterly basis  as required 
    Diary management coverage – coordinating internal  and external meetings across multiple time zones & locations as and when needed. 
    Ensuring the timely and accurate preparation of expense
    Acting as a liaison for external stakeholders, internal teams, and cross-functional partners
    Assisting with projects and the preparation of  decks/ presentations under the supervision of management
    Meeting preparation and minute taking as and when required

Other Ad hoc duties include:

Financial administration
    Processing all vendor invoices for the BU via Oracle EPR

Staff on-boarding
    Supporting management in with the on-boarding of new hires
    Raising ITSMs for workstation & telephony set-up, mobile phone applications, etc
    Raisings IDMs for building and floor access, access to shared drives, and systems access, etc
    Systems training on Concur, Condeco, IT ServiceNow and MyPlace

Supporting Compliance
    Ensuring that pre-approval forms are completed for client entertainment 
    Maintaining logs for client Gifts & Gratuities
    Maintaining logs for travelling and visiting staff
    Alerting and tracking any organisational changes

Financial administration
    Processing all vendor invoices for the BU via Oracle EPR

Qualifications include: 

• Previous administrative supportive experience or completion of professional administrative support training a distinct advantage
• Ability to develop relationships with people who are contacting our executive team and be able to assess and prioritize as and when required.

    Ability to work with highly confidential information 
    Strong  verbal and written communication skills
    High energy, motivated individual, commitment to excellence, team minded
    Excellent time management skills and ability to multi task and meet deadlines

Preferred technical skills / systems knowledge :
Software/Applications - Oracle Peoplesoft | Concur | Condeco | ITSM Service Now 
Microsoft Office Suite - Outlook | Excel | PowerPoint | Word

Working with Us:

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and ethical companies. In return, we will support you with your personal and career goals in a number of ways:

Financial – Life Assurance, Disability Plan, Pension/ Gratuity, Annual Pay Review

Work Life Balance – Flexible Work Options, Incremental Annual Leave, Community Volunteer Days

Health & Wellbeing – Private Medical Insurance, Active Sports & Social clubs (lunchtime and after-work groups), Employee Assistance Program

Professional Development – Clear Career Path, Education Assistance, Recognition Programme, NT University (wide range of online, virtual & in-house training options) and employee-led Business Resource Councils dedicated to diversity and inclusion initiatives.

And Finally 

We hope you’re excited about the role and the opportunity to work with us.
We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.


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Reasonable Accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center or call 1-800-807-0302 (North America), +630-276-5353 (Asia Pacific), 1800-425-0333 (India), +44(0)207 982 4357 (Europe, Middle East and Africa) and let us know the nature of your request and your contact information.

Equal Employment Opportunity Statements
  • APAC/India EEO Statement
    • APAC/INDIA EEO STATEMENT

      It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

  • Canada EEO Statement
    • Canada EEO STATEMENT

      Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

  • EMEA EEO Statement
    • EMEA EEO STATEMENT

      It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

  • USA EEO Statement
    • USA EEO STATEMENT

      It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO poster (U.S.)EEO is Law Poster Supplement